Which restaurant food safety management solution is the right choice for your business?
Get your HACCP in
1 hour!
Create Your
Food Safety System
in 15 Minutes
Which restaurant food safety management solution is the right choice for your business?
There's a lot of ground to cover when searching for the ideal platform to enhance your food safety procedures in the food service industry. That’s why we’ve crafted this guide to assist you in navigating the differences between FoodDocs vs Xenia.
This comparison will delve into FoodDocs' AI-driven customization and automation features alongside Xenia’s compliance tools, empowering you to make well-informed purchase decisions for your business.
WHAT WE'LL COVER:
Other food safety software comparisons include:
Choosing the right software for your business will save countless hours, improve operational efficiency, and keep you ahead of ever-changing safe food requirements. So, let’s dive into the key differences between FoodDocs and Xenia to find your business's proper match.
This PDF is designed for key stakeholders to compare food safety software features.
FoodDocs' food safety management system (FSMS) is easy-to-use with an intuitive design that simplifies compliance with industry standards by enabling businesses to quickly digitize food safety systems.
Designed to meet HACCP, GMP, ISO 22000 standards and more, the digital platform offers customizable checklists and forms, automated logs, and task notifications to enhance compliance with food safety regulations to help businesses get there. You can even conduct internal safety audits.
From a done-for-you HACCP plan builder to a food traceability system, FoodDocs enables businesses to securely store essential compliance documentation, create and customize daily tasks, and gain real-time monitoring insights into compliance. All in one cloud-based platform.
Xenia offers a robust restaurant management software that unifies task management, operations, facilities maintenance, and compliance across all locations. It provides a wide range of food safety solutions, from ingredient procurement to final product distribution, streamlined through an intuitive user interface and powerful analytics.
This digital platform enhances daily operations and compliance, making it an excellent choice for businesses of any size. Putting mobile design first, Xenia equips businesses with tools to boost food safety standards and ensure customer satisfaction.
The following table summarizes the key features of both FoodDocs and Xenia, illustrating how each digital solution meets specific operational needs within the food service industries:
|
Key Features |
FoodDocs |
Xenia |
|
TARGET GROUP |
Perfect for both, food production and food services with several locations. Focus on food businesses. |
Focussed on hospitality, but also construction and security sector. |
|
EASE OF USE |
Intuitive app and desktop solution, making it easy to navigate for all users, from teams to management. Users consistently highlight ease of use and simplicity in customer reviews. |
The workflow involves multiple clicks and steps, which might cause inefficiencies and slower task completion. UI might feel overwhelming because of the numerous options presented in the view. |
|
SETUP |
Common tasks are automatically set up after signup, letting you get started right away. Several templates available to fasten up the onboarding. |
Self-onboarding is supported with several templates available. However, manual setup is required, which can extend the onboarding time. |
|
CUSTOMIZABILITY |
All tasks are fully customizable to meet the chosen food safety standards. |
Customizability is great, but building everything from scratch makes complex setups more time-consuming. |
|
HACCP PLAN |
Enables you to create a HACCP Plan in 1 hour using AI. The setup process is fast and straightforward, thanks to pre-filled fields. HACCP content is fully customizable for your company's specifics. |
❌ |
|
MONITORING |
The mobile app includes educational instructions to help train the team effectively. The smart app automatically fills in monitoring checks based on previously entered data. |
The app allows the addition of educational instructions, but they must be created manually. There is no pre-fill option; all data must be entered from scratch, which can be time-consuming. |
|
TRACEABILITY AND RECALL MANAGEMENT |
All-in-one traceability solution simplifies the process, enabling logs to be completed quickly and efficiently. Everything you need is available in a single view, making the process intuitive and easy to navigate. |
❌ |
|
TEMPLATES &EDUCATIONAL RESOURCES |
200+ free templates available for managing your company's food safety. |
Many templates are available inside the software. |
|
DATA & OVERVIEW |
Monitoring logbook enables easily track all the details about the task completion, including the result, the person performing the task, or the exact completion time. You can extract all data as CSV or XLS files, allowing you to select the monitoring log, date range, and export data in a format that's easy to analyze. |
Log history can be complicated to navigate, as only one log can be viewed at a time, making analysis more difficult. All data, including monitoring records, is stored in PDF format, which limits the ability to analyze the data. |
|
TEAM MANAGEMENT |
Monitoring tasks can be set up by roles, equipment, or rooms, improving team efficiency in completion. Smart notifications allow tracking the validity of team certificates and training documents. |
Monitoring tasks can only be set up by roles, and different teams to improve team efficiency. Smart notifications allow tracking the validity of team certificates and training documents. |
|
RECIPE MANAGEMENT |
Includes allergen management, including automatically created allergen matrix. |
❌ |
|
INTEGRATION WITH SENSORS |
YES |
YES |
|
WEB & MOBILE ACCESSIBILITY |
iOS Android Web |
iOS Android Web |
|
FREE TRIAL AVAILABILITY |
YES (14 days) |
YES (14 days) |
|
PRICING |
Starts at $167/month for up to 5 users (on an annual plan) Tailor-made pricing is available for larger teams upon request. |
The proper package starts at $159/month as the cheaper package is limited by many basic features. Tailor-made pricing is available for larger teams upon request. |
|
ONBOARDING |
Full 45-day support with your own dedicated support manager. Price starts with 999$ one-time fee. |
Onboarding pricing and process details are available only upon request and with custom package. |
|
CUSTOMER SUPPORT & HELP |
Top-notch customer support with a satisfaction rate of 98% from our NPS survey. A comprehensive Knowledge Base with educational instructions and resources. |
Customer support details and availability are provided only upon request. |
|
CUSTOMER FEEDBACK & VERIFIED REVIEWS |
4.8+ customer feedback score on all major review sites, including Capterra, SourceForge, and G2. |
4.9+ customer feedback score on all major review sites, including Capterra, GetApp, and G2. |
When it comes to holistically managing food safety and maintaining compliance, these are the key differences that set FoodDocs apart from Xenia.
FoodDocs allows businesses to create a HACCP plan in just one hour, using AI with pre-filled fields and customizable content tailored to company specifics.
During the HACCP plan generation, our system will conduct a hazard analysis, identify critical control points, build a flow chart, and create compliance documents such as standard operating procedures, prerequisite programs, and more.
Xenia, on the other hand, does not offer this feature. This significant difference can be a deciding factor for businesses that need efficient and tailored food safety planning tools.
FoodDocs provides an advanced food safety mobile app that includes educational step-by-step instructions and automatically fills in monitoring task fields based on previously entered data, which significantly eases the process for consistent compliance.
Our digital monitoring checks include corrective actions, too. If a task is out of range, a prompt will guide your team on how to respond, ensuring food safety and saving time on training. Use our pre-set actions or create your own.
Xenia's app requires manual input for each entry and lacks the auto-fill feature, potentially increasing the time and effort required for compliance activities.
FoodDocs is noted for its intuitive app and desktop solution, making it easy to navigate for all users, which is frequently highlighted in customer reviews.
Xenia, however, appears to have a more complex user interface that involves multiple clicks and steps, which could lead to inefficiencies and a steeper learning curve for new users.
FoodDocs offers a fast setup with common tasks automatically configured once you answer a few business-related questions during the signup process. There are several templates available to accelerate the onboarding process. Plus, our smart food safety app automatically fills in monitoring checks based on previously entered data to save your team time.
Xenia supports self-onboarding but requires manual setup, which can extend the onboarding time and complicate the initial user experience.
FoodDocs’ Traceability system is designed to monitor your ingredients and food products throughout every stage of production. Our software enables you to quickly create a traceability log and immediately link a monitoring task to it (i.e., batch-based monitoring). This functionality not only enhances food safety quality but also provides critical protection in the event of food recalls.
After setting up your digital recipe book, you can FoodDocs' app can also calculate shelf-life dates for your products automatically.
Xenia does not provide a solution in this area, which is crucial for businesses that must ensure robust traceability and recall readiness as part of their compliance and risk management strategies.
"Terroni sees FoodDocs' solutions a useful tool that reduces the amount of time required to monitor and verify all food safety tasks. Management relies on real-time information to make decisions and verify tasks." — Michael Worbanski, Human Resources and Operations Safety Specialist, Gruppo Terroni, Canada (source)
FoodDocs' food safety management software is in a unique position to be an all-in-one solution. From simple to more complex food businesses, FoodDocs includes all the essential food safety modules, such as monitoring, HACCP Plan, recipe management, documentation management, and more.
Xenia, on the other hand, has a solid monitoring module but no HACCP or traceability software. That said, we understand that not all food service businesses require food traceability software and that's all right.
As we continue to speak with food service businesses, from Managers to Chefs, ease of use and flexibility in onboarding play a great role in successfully implementing a digital food safety system. Together, these things ultimately save teams more time and, as a result, money (that you can allocate to other parts of your food service business).
In a recent conversation with a seafood retail and production company, Ruth Baker (Store Manager at Captain Grappo) said of using our food safety monitoring software,
"Now I can sit down and it's just all there in one place. It takes me 5-10 minutes... Before, that would take me 2 hours [per day]."
Every second counts in the food service businesses, so being able to save an average of 10 hours per week with an easy-to-use solution is valuable.
FoodDocs' food safety software is perfect for: |
|
|
Businesses producing food |
Businesses serving food |
|
|
Xenia markets themselves as a solution with SOPs, checklists, and tasks for frontline workers across industries such as:
You can find the FoodDocs plans directly on their pricing page:
FoodDocs starts at $167 per month for up to 5 users on an annual plan.
Xenia's most popular user-based plan starts at $159 per month if you're billed yearly. If you want to select any of their location-based plans, you just need to chat with their team directly as pricing isn't available on their website.
We're dedicated to assisting you in choosing the ideal food safety software for your business. Whether you're considering FoodDocs, Xenia, Alert65, Trail App, FoodReady, Navitas Safety, or other software providers, we encourage you to delve deeper into each option.
Take advantage of demos, participate in available free trials, and thoroughly explore the features of each platform to get an authentic software experience. This proactive approach will enable you to evaluate how well the software aligns with your operations, ensuring a more customized and successful implementation.
If they have explainer videos like the one below, watch them before you jump into a free trial or book a demo.
You can even signup and download the FoodDocs mobile app on iOS or Android and see how easy it is to use. This will be the main tool your team works with to complete daily monitoring tasks.
Note: This comparison is based on detailed reviews from both websites, direct user feedback, and insights gained from using the software, along with additional online sources. We strive for accuracy and relevance in our content and welcome any feedback to improve the usefulness of this resource.
Discover key differences between FoodDocs and Trail App with a clear food safety software features comparison table (and download for key...
Compare major differences between FoodDocs and Alert65, two of the most popular food safety management software (and PDF download for key...
Discover the key differences between FoodDocs and Navitas Safety with a clear food safety software feature comparison table (and PDF for key...
