Easily run safer kitchens and eliminate paperwork with Food Safety Software

FoodDocs' food safety software is perfect for hospitality and healthcare restaurants, cafes, hotels, care homes, food-to-go retail, and grocers. These can all benefit from FoodDocs. However, since our effective Food Safety Management System is fully customizable, it can be easily used by any business that produces, serves, or sells food.

All food businesses can sign up for a free 14-day trial to try our user-friendly food safety software solution. It’s important to try both the desktop app's dashboard for the setup and overview, as well as the mobile app for daily monitoring.

To get a quick overview of how our smart features can benefit your business, you can also book a free 30-minute demo. You’ll see the software in action and will get all the answers to your questions.

During the 14-day trial, you can test the full functionality of our software, including: 

• Customizing tasks according to your needs and assigning them to team members
• Smart app with notifications and educative instructions
• Traceability system to manage and track your production process
• Conducting internal food safety audits to meet higher standards
• Inviting other team members to try the software

FoodDocs is accessible using any device.

• The best way to complete the signup and setup processes is the desktop version
• To fill daily monitoring and traceability tasks with smart notifications and educative instructions, definitely download our mobile app for iOS or Android. Our app works on all mobile devices.
• The real-time overview of food safety compliance is best viewed on the desktop app
• Creating a HACCP Plan is most time-efficient on a computer desktop.

Yes! FoodDocs software can be easily integrated with temperature sensors or smart fridges so that all your food safety management information can be accessed from one dashboard. Data from integration partners such as fridge and storage temperature readings will be automatically synced to temperature monitoring checks and overviews. Do not worry if you don’t find your integrated sensor provider from the list. The open API works with all kinds of sensors.

Yes! The FoodDocs FSMS is a comprehensive solution that supports businesses in the food manufacturing industry that want to:

• Increase operational efficiency
• Improve recall management processes
• Maintain food safety compliance audit trails
• Simplify food safety document management
• Have access to real-time data and actionable insights
• Champion a food safety culture of continual improvement

For the duration of your free trial, you can create and view your full HACCP plan digitally, but you cannot download it.

When you become a paying customer with an monthly or annual plan (i.e., Basic, Standard or Professional), you can download a PDF version of your HACCP plan and print it at any time throughout the year. That way, you can improve your HACCP plan at any point and print it out again. The same applies to your monitoring records in CSV format.

FoodDocs uses industry-standard cryptographic authentication methods to keep all your account and company data secure.

It creates daily backups of your data, which are stored for one week by default. Your company data is accessible to only users authorized by your main user. Your company's main user has an overview and control over all access rights granted to other users. 

FoodDocs also uses Amazon Web Services for all infrastructure purposes. Our servers are distributed between multiple Central European Availability Zones for improved performance and stability purposes.

Yes, digital food safety monitoring aligns with regulatory compliance and is compliant with regulations and acceptable for inspectors.

The USDA Food Safety and Inspection Service’s Compliance Guidelines for Use of Video or Other Electronic Monitoring or Recording Equipment, it states: “If an establishment determines and designates a video or other electronic monitoring or recording equipment to record the required HACCP information, this information is to be included as part of its recordkeeping system description.”

Furthermore, in a December 2023 issue of the journal Food Control, competent authorities (CA) across 15 European Union countries reported that they’ve incorporated digital environments to some extent during their food safety inspections. In fact, “62.5% (55/88) used a digital environment during inspections, the majority to standardize data collection and reporting. CAs autotomize processes through digital technologies related to the management of official control and generation of inspection results, but to a lesser extent to automatize decision-making during inspections.”

The Government of Canada's article about record keeping for your preventive control plan also confirms that, based on their definition of "record", digital food safety records are compliant and acceptable: "A record is a type of document that permanently captures information demonstrating that an action was taken. It can be in either hard copy (printed) or electronic (digital) format. The information can take various forms such as text, figures, graphics, data pictures and videos."

You can check the different plans we offer, along with their monthly or annual costs, and compare their features on our pricing page.

Digital solutions in the food industry cover many aspects of food safety regulations and can range from tens of dollars per month to thousands of dollars per month. In comparison to many solutions, FoodDocs' Food Safety and Quality Management software is much more affordable.

FoodDocs has three head offices: in the US, UK, and Europe. The development team is in Europe. The US and UK sales & support teams are both on-site in NY and London, respectively.