Food Traceability software to get compliant and be recall-ready

In the US context of FSMA 204, for example, food traceability regulations and additional recordkeeping requirements apply to businesses that hold, process, pack, or manufacture foods on the Food Traceability List (FTL). Usually, they are different food production companies, but also production kitchens. FoodDocs is perfect for SME food traceability systems.

In Canada, food traceability regulations apply to most food businesses that: import food; export food; distribute or send food products across provincial or territorial borders; manufacture, process, treat, preserve, grade, store, package or label food to be exported or sent across provincial or territorial boundaries; grow and harvest fresh fruits or vegetables to be exported or sent across provincial or territorial boundaries; and more.

Each country will have specific traceability laws, so it’s best to consult your local government authorities to know how food traceability applies to your business.

FoodDocs helps you comply with most of the common standards, such as FSMA, BRC, GMP, SQF, GFSI, HACCP, ISO 22000, GFSI, and more. See our standards compliance page to learn more. 

FoodDocs software is perfect for production and food service businesses, including those in the healthcare sector. More specifically, central kitchens, ready-to-eat-meals producers, butcheries, bakeries, fisheries, hospitals, care homes, restaurants, cafes,hotels, schools, and catering companies can all benefit from FoodDocs. However, since our Food Safety Management System is fully customizable, it can be easily used by any business that produces, serves, or sells food. 

Yes, digital food safety monitoring is compliant with regulations and acceptable for inspectors.

In a December 2023 issue of the journal Food Control, competent authorities (CA) across 15 European Union countries reported that they’ve incorporated digital environments to some extent during their food safety inspections. In fact, “62.5% (55/88) used a digital environment during inspections, the majority to standardize data collection and reporting. CAs autotomize processes through digital technologies related to the management of official control and generation of inspection results, but to a lesser extent to automatize decision-making during inspections.”

Furthermore, the USDA Food Safety and Inspection Service’s Compliance Guidelines for Use of Video or Other Electronic Monitoring or Recording Equipment, it states: “If an establishment determines and designates a video or other electronic monitoring or recording equipment to record the required HACCP information, this information is to be included as part of its recordkeeping system description.”

The Government of Canada's article about record keeping for your preventive control plan also confirms that, based on their definition of "record", digital food safety records are compliant and acceptable: "A record is a type of document that permanently captures information demonstrating that an action was taken. It can be in either hard copy (printed) or electronic (digital) format. The information can take various forms such as text, figures, graphics, data pictures and videos."

Digital food safety software outperforms paper-based systems by improving accuracy, efficiency, and compliance. It reduces human errors, enables real-time monitoring, automates record-keeping, and ensures faster audits. With cloud storage and automated alerts, it enhances food safety while saving time and costs. FoodDocs software provides all of these benefits. Sign up for a 14-day free trial and try it out!

All food businesses can sign up for  our free 14-day trial to try the software. It’s important to try both the dashboard for the setup and overview and the app for daily monitoring.

To get a quick overview of how our smart features can benefit your business, you can also book a free 30-minute demo. You’ll see the software in action and will get all the answers to your questions.

During the signup, you will need to answer a few questions about your business, which will take less than a minute. After creating a profile, you get access to the monitoring and traceability logs that are set up according to your business type. You can customize them according to your specifics or try filling in the default logs on the app.

During the 14-day trial, you can test the full functionality of our software, including: 

• Customizing tasks according to your needs and assigning them to team members
• Smart app with notifications and educative instructions
• Traceability system to manage and track your production
• Conducting audits to meet higher food safety standards
• Inviting other team members to try the software

FoodDocs is accessible using any device.

• The best way to complete the signup and setup processes is the desktop version
• To fill daily monitoring and traceability tasks with smart notifications and educative instructions, definitely download our mobile app for iOS or Android. Our app works on all mobile devices.
• The real-time overview of food safety compliance is best viewed on a desktop
• Creating a HACCP Plan is most time-efficient on a computer desktop.

FoodDocs software can be easily integrated with temperature sensors or smart fridges so that all your food safety management information can be accessed from one dashboard. Data from integration partners will be automatically synced to monitoring checks and overviews. Do not worry if you don’t find your sensor provider from the list. The open API works with all kinds of sensors.

FoodDocs uses industry-standard cryptographic authentication methods to keep all your account and company data secure.

It creates daily backups of your data, which are stored for one week by default. Your company data is accessible to only users authorized by your main user. Your company's main user has an overview and control over all access rights granted to other users. 

FoodDocs also uses Amazon Web Services for all infrastructure purposes. Our servers are distributed between multiple Central European Availability Zones for improved performance and stability purposes.

You can check the different plans we offer and compare their features on our pricing page.

FoodDocs has three head offices: in the US, UK, and Europe. The development team is in Europe. The US and UK sales & support teams are both on-site in NY and London, respectively.

FoodDocs software makes traceability logging and recalling easier, saving lots of time for Quality Managers and kitchen teams. Our software is built so you can log your traceability within seconds, saving time on repetitive activities, and making the whole traceability process easy to trace in case of recall. 

Here’s how FoodDocs can help:

• FoodDocs traceability system is easy to use and applies to all traceability needs.
• Quick and Efficient Logging: Create traceability logs within seconds to save time and effort on repetitive activities.
• Easy Recall Management: Instantly access detailed recall information about products and ingredients to ensure quick and effective responses

No. It’s important to understand that the FoodDocs traceability solution covers all traceability requirements, including calculating ingredients’ and products’ quantities in terms of recall, but IS NOT a stock program. As we have heard from our customers' feedback to our competitors, inserting quantities takes an overwhelming amount of users’ time. That’s why we have decided NOT to solve traceability and to keep FoodDocs software a fast and efficient tool for our customers

Traceability is the system that allows business owners to track the flow of food ingredients and products in the entire supply chain - one step backward, during the production process, and one step forward. Establishing a traceability system is a regulatory requirement for countries such as the US, EU, the UK, Canada, and Australia. The reason behind that in case of a recall, all food needs to be eliminated from the market and everyone needs to be informed within 24 hours. FoodDocs is a software to maintain your traceability system more easily

A food recall is the removal of unsafe or non-compliant food products from the market to protect public health. It occurs due to issues like contamination, labeling errors, or the presence of undeclared allergens. FoodDocs software enables you to complete a recall in seconds.