Use FoodDocs’ Food Traceability software to get compliant and be recall-ready

FoodDocs helps you comply with most of the common standards, such as FSMA, BRC, GMP, SQF, GFSI, HACCP, ISO 22000, GFSI, and more. See our standards compliance page to learn more. 

FoodDocs software is perfect for production and food service businesses, including those in the healthcare sector. More specifically, central kitchens, ready-to-eat-meals producers, butcheries, bakeries, fisheries, hospitals, care homes, restaurants, cafes,hotels, schools, and catering companies can all benefit from FoodDocs. However, since our Food Safety Management System is fully customizable, it can be easily used by any business that produces, serves, or sells food. 

All food businesses can sign up for  our free 14-day trial to try the software. It’s important to try both the dashboard for the setup and overview and the app for daily monitoring.

To get a quick overview of how our smart features can benefit your business, you can also book a free 30-minute demo. You’ll see the software in action and will get all the answers to your questions.

During the signup, you will need to answer a few questions about your business, which will take less than a minute. After creating a profile, you get access to the monitoring and traceability logs that are set up according to your business type. You can customize them according to your specifics or try filling in the default logs on the app.

During the 14-day trial, you can test the full functionality of our software, including: 

• Customizing tasks according to your needs and assigning them to team members
• Smart app with notifications and educative instructions
• Traceability system to manage and track your production
• Conducting audits to meet higher food safety standards
• Inviting other team members to try the software

• Organize recipes, calculate ingredients, and get informed about allergens with Smart Recipe Book
• Track product movement through all stages with the Traceability App
• Use Self-life Tracker to manage products and stay informed about self-life date

Learn more about the traceability features here.

FoodDocs traceability is a two-in-one solution that combines monitoring and traceability. This means you can plan your production and complete the traceability log at the same time. Just select the batches you’ll use when preparing. This approach will halve your team's time spent on paperwork by replacing two traditional monitoring sheets with a single digital process.

To save even more time, FoodDocs fills batch numbers and shelf-life dates automatically according to previously inserted data. It means your traceability log is completed within seconds.

When using our digital traceability solution, you’re always 100% ready for recalls. It means you’re able to:

1. Find completed traceability logs within seconds
2. Search by product name, batches, ingredients, or expiry date
3. Download and analyze data according to your needs

FoodDocs is accessible using any device.

• The best way to complete the signup and setup processes is the desktop version
• To fill daily monitoring and traceability tasks with smart notifications and educative instructions, definitely download our mobile app for iOS or Android. Our app works on all mobile devices.
• The real-time overview of food safety compliance is best viewed on a desktop
• Creating a HACCP Plan is most time-efficient on a computer desktop.

FoodDocs software can be easily integrated with temperature sensors or smart fridges so that all your food safety management information can be accessed from one dashboard. Data from integration partners will be automatically synced to monitoring checks and overviews. Do not worry if you don’t find your sensor provider from the list. The open API works with all kinds of sensors.

FoodDocs uses industry-standard cryptographic authentication methods to keep all your account and company data secure.

It creates daily backups of your data, which are stored for one week by default. Your company data is accessible to only users authorized by your main user. Your company's main user has an overview and control over all access rights granted to other users. 

FoodDocs also uses Amazon Web Services for all infrastructure purposes. Our servers are distributed between multiple Central European Availability Zones for improved performance and stability purposes.

You can check the different plans we offer and compare their features on our pricing page.

Yes, digital food safety monitoring is compliant with regulations and acceptable for inspectors.

In a December 2023 issue of the journal Food Control, competent authorities (CA) across 15 European Union countries reported that they’ve incorporated digital environments to some extent during their food safety inspections. In fact, “62.5% (55/88) used a digital environment during inspections, the majority to standardize data collection and reporting. CAs autotomize processes through digital technologies related to the management of official control and generation of inspection results, but to a lesser extent to automatize decision-making during inspections.”

Furthermore, the USDA Food Safety and Inspection Service’s Compliance Guidelines for Use of Video or Other Electronic Monitoring or Recording Equipment, it states: “If an establishment determines and designates a video or other electronic monitoring or recording equipment to record the required HACCP information, this information is to be included as part of its recordkeeping system description.”

The Government of Canada's article about record keeping for your preventive control plan also confirms that, based on their definition of "record", digital food safety records are compliant and acceptable: "A record is a type of document that permanently captures information demonstrating that an action was taken. It can be in either hard copy (printed) or electronic (digital) format. The information can take various forms such as text, figures, graphics, data pictures and videos."

FoodDocs has three head offices: in the US, UK, and Europe. The development team is in Europe. The US and UK sales & support teams are both on-site in NY and London, respectively.