All-in-One HACCP Food Safety Software for Easy Compliance

For the duration of your free trial, you can create and view your full HACCP plan. But you cannot download it.

When you become a paying customer with an annual plan (i.e., Basic, Standard or Professional), you can download a PDF version of your HACCP plan and print it at any time throughout the year. That way, you can improve your HACCP plan at any point and print it out again. The same applies to your monitoring records in CSV format.

FoodDocs is a food safety management software designed to help companies maintain compliance by making food safety processes more efficient and less time-consuming for managers and quality teams. It also helps you to create your HACCP plan faster, using data from states’ regulations and data/feedback from companies similar to yours. Our food safety solution uses machine learning to learn from previous users’ data to become smarter and get more precise with every new user.

Today, we have more than 30,000 users from the foodservice and production sector, mostly from the US and UK, who use FoodDocs for creating and maintaining food safety compliance docs. That said, there are always differences from business to business because each one is unique in how it operates.

HACCP monitoring system refers to the food safety management system used in the food industry to prevent the loss of control of food safety.

The HACCP system revolves around three significant factors: food handling practices, monitoring procedures, and record-keeping activities.

Using our HACCP monitoring system you can get a complete and comprehensive digital HACCP plan with the following components:

• Hazard analysis
• Critical control points
• Critical limits
• Monitoring procedures
• Corrective action plan
• Verification procedures
• Record-keeping

In addition to the major components of a HACCP system, our digital solution also covers the documents needed for prerequisite programs that include the following plans:

• Waste management plan
• Pest control audit
• Laboratory tests
• Allergen and consumer information
• Cleaning and disinfection

Start your 14-day free trial now to try the software.

FoodDocs has made a HACCP system creation easy for food businesses. Our digital solution uses your answers to some of our basic questions to create a comprehensive HACCP Plan built specifically for your food business in less than an hour. 

A HACCP system involves a detailed description of how you do things, what you produce, who is involved, and how you control the safety of food products.

To fulfill these objectives, you need to follow these preliminary steps to make a HACCP system:
1. Create a HACCP team
2. Describe your product and its distribution channels
3. Define the product's use and target market
4. Create a flow chart of your entire food processing operation
5. Verify all preliminary documents and flow diagrams

The HACCP system itself is most widely known for having seven key principles that aim to identify and address all potential hazards in a food business or food processing plant. 

The seven principles of the HACCP system include the following:
1. Identify all hazards and conduct a hazard analysis
2. Establish critical control points (CCPs)
3. Establish critical limits
4. Create monitoring procedures.
5. Set up corrective actions
6. Implement verification procedures
7. Establish record-keeping methods

You can easily cover all those steps with the help of FoodDocs' HACCP software. 

Read more about how to create a HACCP system. 

HACCP system verification is performed to determine if your system is effective enough to control the hazards that you've identified in your establishment. You can verify your HACCP system through on-site visual inspections and by regularly reviewing your recorded food safety documents. 

One way a manager can verify that the HACCP system is working is to perform an internal audit.

To fulfill verification procedures, complete documentation of monitoring records and the HACCP plan is required. 

In short, yes.

A HACCP system is a continuously changing and improving system. As your food business grows and adapts to the trends and regulations in the food industry, so should your HACCP plan. As such, your HACCP system must be flexible enough to accommodate revisions and improvements after a thorough review.

The next question is, when should you review your HACCP system? A successful HACCP system requires regular updates (e.g., once every year) for the following reasons:

• After a major food safety inspection or internal audit.
• In case of food recall or occurrence of a food safety issue from your establishment.
• If a new production process is introduced, the layout of production, or changes in product formulation.
• Compliance with new food safety laws.

At least once a year, your HACCP team must schedule a HACCP internal audit and review. This frequency is enough to keep your system up to date and give you the ability to adapt on time to the most important trends in the food industry. 

FoodDocs helps you comply with most of the common standards, such as FSMA, BRC, GMP, SQF, GFSI, HACCP, ISO 22000, GFSI, and more. See our standards compliance page to learn more. 

FoodDocs software is perfect for production and food service businesses, including those in the healthcare sector. More specifically, central kitchens, ready-to-eat-meals producers, butcheries, bakeries, fisheries, hospitals, care homes, restaurants, cafes,hotels, schools, and catering companies can all benefit from FoodDocs. However, since our Food Safety Management System is fully customizable, it can be easily used by any business that produces, serves, or sells food. 

All food businesses can sign up for  our free 14-day trial to try the software. It’s important to try both the dashboard for the setup and overview and the app for daily monitoring.

To get a quick overview of how our smart features can benefit your business, you can also book a free 30-minute demo. You’ll see the software in action and will get all the answers to your questions.

During the signup, you will need to answer a few questions about your business, which  will take less than a minute. After creating a profile, you get access to the HACCP Builder and  monitoring and traceability logs, which are set up according to your business type. You can customize everything according to your specifics.

During the next 14 days, you can test the full functionality of the software, including: 

• HACCP plan creation (downloading the PDF is not available with the free trial)
• Customizing tasks according to your needs and assigning them to team members
• Smart app with notifications and educative instructions
• Traceability system to manage and track your production
• Conducting audits to meet higher food safety standards
• Inviting your other team members to try the software

FoodDocs uses industry-standard cryptographic authentication methods to keep all your account and company data secure.

It creates daily backups of your data, which are stored for one week by default. Your company data is accessible to only users authorized by your main user. Your company's main user has an overview and control over all access rights granted to other users. 

FoodDocs also uses Amazon Web Services for all infrastructure purposes. Our servers are distributed between multiple Central European Availability Zones for improved performance and stability purposes.

Yes, digital food safety monitoring is compliant with regulations and acceptable for inspectors.

The USDA Food Safety and Inspection Service’s Compliance Guidelines for Use of Video or Other Electronic Monitoring or Recording Equipment, it states: “If an establishment determines and designates a video or other electronic monitoring or recording equipment to record the required HACCP information, this information is to be included as part of its recordkeeping system description.”

Furthermore, in a December 2023 issue of the journal Food Control, competent authorities (CA) across 15 European Union countries reported that they’ve incorporated digital environments to some extent during their food safety inspections. In fact, “62.5% (55/88) used a digital environment during inspections, the majority to standardize data collection and reporting. CAs autotomize processes through digital technologies related to the management of official control and generation of inspection results, but to a lesser extent to automatize decision-making during inspections.”

The Government of Canada's article about record keeping for your preventive control plan also confirms that, based on their definition of "record", digital food safety records are compliant and acceptable: "A record is a type of document that permanently captures information demonstrating that an action was taken. It can be in either hard copy (printed) or electronic (digital) format. The information can take various forms such as text, figures, graphics, data pictures and videos."

You can check the different plans we offer and compare their features on our pricing page.

FoodDocs is not a food safety consultancy. FoodDocs is a software company that provides the tools to quickly and easily create a HACCP Plan based on existing regulations, industry data, and questionnaire info that you provide upon account creation. Each region has its own specific set of regulations, depending on the profile of your business.

If you have any questions about the content of the HACCP Plan that FoodDocs generates for you, it's best to reach out to your local food safety inspector or food safety consulting company.

No. To make is easier, you aren't required to sign any contracts. You automatically become a customer as soon as you successfully pay for a FoodDocs plan, as per our Terms of Use and Privacy Policy.

You can cancel your subscription at any time. Learn how to do it here.

FoodDocs has three head offices: in the US, UK, and Europe. The development team is in Europe. The US and UK sales & support teams are both on-site in NY and London, respectively.

Businesses in the United Kingdom need HACCP software because legal compliance requires more than paperwork. In the UK, food businesses must operate a HACCP-based food safety system under Food Hygiene Regulations.

Food Safety Managers and Operations Directors face:

• Fear of EHO inspections
• Paper logs missing signatures
• Inconsistent monitoring
• Multi-site compliance issues
• Manual hazard analysis errors
• No real-time visibility

FoodDocs provides:

• HACCP software UK tailored to local regulations
• Built-in monitoring logbooks
• Automated hazard analysis software
• Digital verification and audit trail
• Secure document storage

A digital HACCP system is a living food safety management system that includes:

• Hazard analysis
• Critical control points
• Monitoring procedures
• Corrective actions
• Verification
• Documentation
• Traceability

Most businesses still treat HACCP as a static PDF, but FoodDocs transforms it into a digital HACCP management system that:

• Builds your HACCP plan automatically
• Connects monitoring tasks to CCPs
• Logs temperature checks digitally
• Stores records securely in the cloud
• Provides real-time compliance overview

Yes, HACCP is the foundation of a food safety management system. But a HACCP document alone is not enough. A true HACCP food safety management system includes:

• Continuous monitoring
• Record keeping
• Verification
• Staff accountability
• Digital audit trails

FoodDocs brings all these elements together in one digital HACCP platform.