PRODUCT SPECIFICATION TEMPLATE FOR FREE

A food product specification template is a detailed document that captures critical information about a food product, from its ingredients and nutritional profile to storage requirements and packaging.

This template ensures all necessary product details are documented, aiding in compliance, quality assurance, and safety. The template can be customized to suit a business’s unique product needs, serving as an essential tool in product development, labeling, and regulatory adherence.

Check out our blank product specification sheet if you want to fill out a pen-and-paper version.

Who needs a food product specification template?

Food manufacturers, processors, and suppliers all need a product specification template to standardize product information, support food safety protocols, and comply with labeling and regulatory requirements.

By centralizing all product specifications, this template facilitates clear communication between suppliers, customers, and regulatory agencies.

What are the benefits of a food product specification template?

A food product specification template provides several key benefits:

• Regulatory compliance: Ensures labeling meets legal requirements and standards for transparency.
• Quality control: Defines physical, chemical, and microbiological parameters for consistency.
• Efficient communication: Consolidates essential product details, improving clarity across the supply chain.
• Informed purchasing: Allows buyers to make decisions based on accurate product information, including allergens and storage.

How to use this food product specification template for your food business

1. Complete product details: Include name, description, and nutritional information for accurate food labeling.
2. Specify ingredients: List ingredients and allergens to align with food safety and labeling requirements.
3. Outline storage and shelf life: State optimal storage conditions and expected shelf life for quality assurance.
4. Define specifications: Detail physical, chemical, and microbiological standards to maintain product quality.
5. Include regulatory claims: Document any compliance or certification claims relevant to your product.

How FoodDocs supports your product specification and traceability needs

FoodDocs' food safety management software makes compliance easy. The Traceability System helps to track your ingredients and food items through all stages of production. Its features allows you to:

• Create traceability logs within seconds: Complete a traceability log and attach a monitoring task to that traceability log right away. This feature helps you ensure high-quality food safety and protects you in case of food recalls.
  

• Access detailed recall data easily: Find a product’s historical data for your local authority or auditor quickly, or in case of a recall or customer complaint. You can search by product, batches, ingredient, or expiry date.
• Automated shelf-life date tracking and smart reminders: Our app fills in shelf-life dates on the traceability log automatically, according to previously inserted data. All you need to do is confirm the logs (or update them if the data has changed).

• Organize your recipe and product specifications: Ensure accuracy across all food products you make by adding detailed instructions to help train your team.

• Calculate recipe ingredients automatically: Plan your production by calculating the ingredients while completing the traceability log to save time and avoid human error. Just select the batch you’ll use for preparing dishes and fill in the amount.