Food Safety Management

Our super-simple Food Safety Management System (FSMS) is created by experts. You can switch to digital food safety in just 15 minutes after completing your company’s profile.

Easy app and instant desktop overview help create, monitor, and complete any food safety task easily, saving more than 20% of your time on daily supervision.

 


Food Safety Management

Fast setup

Set up your Food Safety Management System in a matter of minutes by answering some simple questions about your business. Our AI creates your first monitoring tasks automatically, and you can start monitoring right after finishing your signup.

Fast setup

Smart solution

AI-powered software creates pre-set food safety tasks for you according to your business profile. You will have a ready-to-use Food Safety Management System personalized to your company’s needs ready in minutes. Like this, you don’t need to put your time into setting up the system.

Role-based tasks

You can assign specific food safety tasks to relevant team members during setup. Each team member will see only the tasks relevant to them on that concrete day.

You can also limit the access according to your team’s roles, whether admin or monitoring.

Filter tasks by rooms or equipment

You can relate your tasks to your company’s equipment and rooms during the setup. This feature enables your team to sort and complete tasks categorically based on rooms or equipment, saving their time.


Fully customizable system

The system is fully customizable to accommodate your business needs, even for the most specific business.

Different types of monitoring logs

When setting up your personalized monitoring system, you can choose whether to create:

  • easy checklists from templates
  • detailed forms with a wide range of fields and frequencies
  • one-off task on a one-time basis for your team members

Different types of fields and frequencies

You can add as many fields as you need to your monitoring logs and choose the needed frequency or add a timer solution. Suggested corrective actions can be created from scratch or customized to make the app personalized for your company’s specifics to ensure food safety.

Fully custom system

Pausing and skipping tasks

You can put your monitoring on pause during the holiday season, collective vacations, or emergencies and stay compliant. In case of a temporary exception, you can allow your team to skip the task.

Control by verifying tasks

You can choose to verify the monitoring task entries, whether to yourself or assign a supervising team member for that. This feature ensures that your staff completes their activities according to food safety requirements.

Add educative instructions

To help your team complete the daily tasks correctly, attach instructions to your monitoring tasks - whether educational food safety pictures or videos. Pre-set monitoring tasks already have detailed instructions attached to them to train your team.


Easy app for monitoring

After completing the setup, your personalized food safety app is ready to go. Download it from the app store to save time on monitoring. Our app can be used on any mobile device, whether a smartphone or tablet. Download it for IOS or Android.

Smart notification system

App notifications help your team to keep track and complete all daily food safety tasks on time. Enable the notification system to never miss a food safety task.

Easy app for monitoring

Time-saving pre-filling solution

Our smart app fills in monitoring checks automatically according to previously inserted data. You need to confirm the logs or change them. This saves your team’s time on repetitive activities and enables you to focus on the most important things in your kitchen.

Educative instructions

Digital monitoring checks include educative instructions. Team members can check the instructions to perform the food safety task correctly. You can use our pre-set instructions or create your own pictures or videos. Through this, you’ll save time on training your new or existing team members.

Accessible on different devices

Our food safety app is accessible across your Apple iOS and Android devices and on your tablet. 


Manage your team-related documents

Upload and store all your team-related documents, like food safety training documents, health certificaties, and permits, in our cloud service. Add their due dates to get notified when any of your documents are about to expire.

Cloud storage

List all your food safety teams to our software and upload their food safety-related documents to store everything in one place.

Smart notifications

After adding food safety training and certification due dates, the app and desktop notifications will help you to keep track of all team-related document validity. With this feature, you can be sure that all documents are always acceptable.

Manage your team-related documents

Recipe management with a digital recipe book

A digital recipe book is a great tool for creating and organizing your company’s recipes, including allergens. Your digital cookbook is accessible across all your devices, whether Apple iOS or Android. You can use it on your tablet, laptop, or desktop for easy access.

Create your recipes easily

Creating your recipes digitally is fast and effective. We have listed all the most common ingredients to make the creation process faster for you. Just choose the ingredients, set amounts, and describe the preparation process to create your recipes. You can upload an unlimited number of recipes or use our bulk import feature.

Recipe management with a digital recipe book

Mass file import

To start making the digital recipe book really easy, you can use mass file import. This feature enables you to import all your ingredients and recipe data at once in CSV or excel format to save time on the digital solution setup.

Use and improve the quality of your foods

Use our digital cookbook on your iOS iPad or iPhone, Android devices, and PCs or Mac to ensure high-quality standards in the whole company. An online recipe book enables you to improve your recipes easily. Just log in and make the needed improvements. 

Preparation instructions

You can add preparation photo and video instructions for your team to ensure the product quality is according to the standard. This component will save you time in training your team.

Overview of allergens

Informing your customers and educating employees about allergens is essential. Our digital food safety solution gives you an overview of the allergens automatically. Get your allergy matrix in minutes to ensure food safety.


Manage your production

Live production management solution helps to calculate the ingredients and plan your production easily based on production schedule or orders. Save time calculating the amounts of ingredients you need to start production in your kitchen.

Calculate quantities of ingredients

Digital recipe book enables you to reduce the time you spend on calculating ingredients. Calculate the scheduled quantities of the ingredients in seconds to start your daily cooking tasks.

Manage your production

Plan your production - coming soon!

Keep track of your finished and half-finished product stocks to optimize production and avoid stock-outs. Track in-stock, scheduled, and shipped products in real time.


Track shelf-life dates

Tracking shelf-life dates is important in ensuring food safety and quality. Add shelf-life dates and times to your products, so you will get a notification when they are about to expire.

Calculate products’ shelf-life

After setting up a digital recipe book, you can start using FoodDocs to calculate shelf-life dates for your products easily. Ensure that you are always selling fresh food for your customers and save time on calculations.

Smart notifications help to remember

The FoodDocs app reminds your team when the shelf-life date or time has arrived. With this feature, no one will forget to remove or reprocess outdated products from the sale or stock on time.

Track shelf-life dates

Accessible on different devices

Your shelf-life tracking is accessible across your Apple IOS or Android devices, also from your desktop.


Tracing your products and ingredients

Food traceability means being able to track your ingredients and food items throughout your production supply chain. It enables you to trace and follow your food product through all stages of product reception, production, processing, and distribution to your customers.

Complete your traceability log easily and find archived logs in case of recalls.

Fast traceability log

After setting up your digital recipe book, you can complete the traceability log with only three clicks. You can also use a built-in mobile scanner to make the process faster (using EAN/QR codes).

Tracing your products and ingredients

Track task completion

You can easily track all the details about traceability tasks, such as results, an employee in charge, or the exact time of production. Add comments or improve the results accordingly.

Easy to find archived traceability logs

Digital traceability log enables you to find historical data for your local authority or auditor in seconds. As all your traceability records are digital, they’re always secured and easily found.


Real-time overview

The instant overview gives a simple and powerful overview of the Food Safety Management System from all your business locations. This helps save your time on supervision.

Remote control

Remotely review who follows food safety tasks and which units or departments have issues in time. No need to go on-site to maintain consistency in food safety task completion. 

Easy traffic-light system

FoodDocs' dashboard is built like a traffic light to give you a clear glance on the status of food safety across your business locations.

🟢 If everything is correct and completed on time, the color is green.
🟡 If something needs your attention, the light turns yellow.
🔴 The locations with critical issues are displayed in red.

Real-time overview

Location-wide or region-wide overview

You can choose different levels of overview, whether department-, location-, or region-based, depending on your position's need.


Monitoring log

Monitoring log gives you a detailed overview of your completed tasks. This helps save time from going on-site, checking task fulfillment, finding archived logs, and making data analysis possible.

Track task completion

You can easily track all the details about the task completion, including the result, the person performing the task, or the exact completion time. Add comments or improve the results accordingly.

Digital monitoring log

Documents are easy to find

Digital log enables you to find historical data for your local authority or auditor in seconds. This feature saves you time because they’re always nicely secured and easily found.

Export data

Digital log makes data analysis possible. Choose the monitoring log, date range and export your data. The data will be exported to a spreadsheet (CSV, XLSX). Analyze according to your needs.


Integrations

Our system can be easily integrated with smart devices and IoT temperature sensors, making monitoring faster and all your food safety management information accessible from one dashboard. This saves you time from switching between different solutions.

Automatically synced data

Data from our integration partners will be automatically synchronized to your monitoring log and overview.

Integrations

Smart notifications

The information about temperatures that are out of the acceptable range will reach your relevant team members instantly. Your team members will complete the suggested corrective actions according to your company’s standards.

Wide range of integration partners

A diverse range of integration partners makes setting up your full food safety system fast and easy.


AI-powered HACCP Plan builder

Our software helps you create a HACCP Plan to meet legal requirements in less than 1 hour. It’s smart and easy to use.

After answering a few questions about your business, watch as our AI compiles the essential HACCP documents for compliance. All documents are fully customizable according to your company's needs at any time.

 


HACCP Plan

HACCP Plan builder

In our software, we’ll direct you step by step through the HACCP creation process. Just sign up and answer simple questions about your food establishment.

HACCP plan builder

Easy-to-use

The software is easy to use, for everyone. All fields are ON-OFF selection forms, so you don’t need to type anything. All you need to do is choose the relevant selections for your company.

Pre-filled forms

To speed up your HACCP Plan creation process, our software uses pre-fill functionality. It means we'll pre-select the forms according to local regulations and other similar companies’ data.

According to your specifics

The software is fully customizable according to your company’s specifics. You can edit the pre-set selections or create new ones from scratch.


Critical Control Points (CCPs)

Defining Critical Control Points is one of the most challenging tasks when creating a HACCP Plan. FoodDocs software helps you to identify yours easily together with Hazard Analysis.

Automatically defined

With our HACCP Plan builder, your Critical Control Points (CCPs) will be defined automatically according to local regulations and other similar companies’ data.

Critical Control Points

Hazard Matrix Method

Your CCPs will be defined to a Hazard Analysis via Hazard Matrix Method. This is one of the most widely known methods to define a critical control point in a food system.

Easy to customize

You can customize the risk level according to your business when needed - whether it’s a CCP or not.

Hazard Matrix Method

Flow Chart

A HACCP flow chart is a graphical representation of the entire process of your food business, starting from buying raw materials to serving or selling your finished products. It's also considered one of the most challenging tasks when creating a HACCP Plan.

Automatically created

Our software will build your flow chart based on your selections about your company’s processes. An automatically created flow chart is a powerful tool that helps to save hours of your valuable time.

Flow Chart

Easy to customize

You can customize your flow chart according to your business when needed. It’s smart and easy to use, just drag and drop the boxes to the needed locations and change the content accordingly.

Create an unlimited No of flow-charts

Sometimes, you need to create separate flow-charts for each product group, e.g. main courses, desserts, marinated products, etc. In our software, you can create and add as many flow-charts as you need to your HACCP Plan.


Standard Operation Procedures (SOPs)

Standard Operating Procedures (SOPs) are an important component of your food safety system, because they ensure consistency in daily operations. They contain detailed written instructions of routine operations.

Automatically created 15+ templates

Based on your company’s profile, your most common SOPs will be created by the software automatically. You’ll get more than 15 most wide-spread Standard Operating Procedure templates for your food business: Allergens-, Cleaning and Waste-, Contamination Control-, Personal Hygiene-, Pest Control Standard Operation Procedures, and much more.

Standard Operation Procedures

Easy to customize

All SOPs are easily editable. Just log in to your account, and make the needed changes.

Ready to download any time

All SOPs are ready for download to save time training your team in food safety.


Prerequisite Programs (PRPs)

Prerequisite Programs (PRPs) are good food safety practices that are the basic conditions and activities necessary to maintain a hygienic environment.

Automatically created 10+ templates

Based on your company’s profile, your most common PRPs will be created by the software automatically. You’ll get more than 10 most wide-spread Prerequisite Programs templates for your food business: Allergen Management, Calibration of Thermometer, Cleaning and Sanitizing, Cross-Contamination, Food Recall, and much more.

Prerequisite Programs

Easy to customize

All PRPs are easily editable. Just log in to your account, and make the changes.

Ready to download any time

All Prerequisite Programs (PRPs) are ready for download to save time training your team in food safety.


Location plan builder

The location plan should show the boundaries of the site, including buildings, facilities, etc., where the food preparation area and all related activities take place (packaging, storage, outdoor smoke oven, etc.). In FoodDocs, your location plan is done in minutes.

Automatically created

After setting up your address, the software creates a location plan automatically.

Location plan builder

Easy to customize

Improve your location plan with our easy drag-and-drop solution. Add all needed points and routes to your map.

Edit and store digitally

Store your location plan digitally in our cloud storage. Edit any time you need - just log in and make the needed changes.


Layouts builder

The interior design and layouts must verify  that food safety can be ensured onsite. Creating and editing your layouts can be a truly challenging task. In FoodDocs, your layouts are done in minutes.

Multiple examples

You’ll find several examples of all needed layouts and floor plans - equipment floor plan, entrance and exits floor plan, etc.

Easy creation

Just after uploading the general layout of your business, you can start building your layouts. Our drag-and-drop solution makes the whole process easy for everyone.

Layouts builder

Easy to customize

Improve your layouts and floor plans as often as needed. Any time you have made changes in your interior, update your floor plans accordingly to update your documentation.

Edit and store digitally

Store your floor plans digitally in our cloud storage. Edit any time you need - just log in and make the needed changes.


Cloud storage

A proper food safety system can consist of hundreds of documents. Everything needs to be stored and found easily in case of authorities visit or recall case.

With FoodDocs, you can keep your compliance documents for food inspectors and customers in one place.

24/7 access to your documents

As everything is stored in the cloud, you can access your food safety documents anywhere, anytime.

Easily found

You can find all historical data with a few clicks, whether for the authorities or in case of a recall. All food safety records and production sheets are found in a few clicks.

Cloud storage

Download and analyze

With cloud storage, you can download and analyze your data anytime you wish.


Customize according to your needs

HACCP Plan is a living document that needs to be regularly updated. After creating your HACCP Plan, review and customize your HACCP Plan content according to your company’s needs or authorities’ feedback.

Easy to customize

Customize all documents accdg to your company’s needs To start making the changes, just log in, make the needed changes, and your HACCP Plan is automatically updated again. For example, add or remove food safety hazards, change the risk levels, or even change the wording according to your company’s needs.

Fully customizable content

Automatically set monitoring system

Together with building your HACCP Plan, our software sets up your monitoring tasks automatically. It means you can start time-saving monitoring system just after completing your profile.

Smart solution

AI-powered software creates pre-set food safety tasks according to your business profile. It means you don’t need to put your time into setting up your daily monitoring system.

Role-based tasks

During the setup, you'll assign your food safety tasks to relevant team members. It means each team member will see only the tasks relevant to him/her on that concrete day.  You can also limit the access according to your team’s roles, whether admin or monitoring role.

Smart notification system

App notifications help your team to keep track of all daily food safety tasks and to complete them on time. Enable a notification system never to miss a food safety task.

Easy app for monitoring

Share digitally or download

After completing your HACCP Plan, you must store and share it. Whether with the local authority, reseller, or customer. With a digital solution, you can do any of the previous.

Easy download

As most authorities and resellers still prefer the PDF version of the HACCP Plan, you can download your documents whenever you want and as often as needed.

Sharing digitally

With a more innovative attitude, you can also share your HACCP Plan digitally. Like this, it looks like an e-book.

Share digitally or download

Take the first step towards a digital Food Safety System

Implement your digital and fully compliant Food Safety Management System in just 15 minutes.

 

START MONITORING FOOD SAFETY TASKS  
Fooddocs App Tablet Overview

Check also these popular templates

Food allergen chart

Helps to remember all needed information about food allergies on your menu. Feel free to use our free allergen list template.

How to wash your hands

Visual aid to your kitchen team that contains a step-by-step procedure on how to properly wash your hands.

How to calibrate a thermometer

Visual reference on how to properly calibrate a thermometer used in the food supply chain.